If you’re only arriving here, please read How to Deal with the Coronavirus Information Overload – Part 1 of 2. There, we considered news overload and one way to manage, at least, some of it. Here, we look at how to set up that process in a task manager. Please note, this is an advanced case use with OmniFocus.
How to Create a Dedicated Project Using OmniFocus
Here, I present my own set up in OmniFocus. The following is my “Stay Up to Date with Coronavirus” project:
Each of these are tasks that I’d like to follow up. At a broader view, here is my daily list (called “Current”) where I link to the Coronavirus project:
Under the Hood
Each of my tasks carry a link to get me to the actual work. Expanding the note fields in the project, you can see links that connect to my reference storage and useful websites:
In the project note field, I keep a link to a DEVONthink group where I store any articles I’ve read or want to read:
which links to:
Several tasks in OmniFocus then repeat daily:
Using Jesse Hollington’s ever-useful go to link, I can quickly hotkey my way to whatever I want to read.
Adding It to the Day
From here, the project itself is linked to from my Navigation projects as part of my major routines (For a detailed look at creating a Navigation system see p712 of Creating Flow with OmniFocus):
I set the launch task to repeat daily linking it to the project:
At this point, I have a repeating task representing a single session of study for the day:
The work has a place. It doesn’t spill over and take up more or less time than I consider reasonable. I can go through the news that I care for in a targeted fashion. I can do so at the beginning, middle, or end of the day. When I’m done, I mark the task complete knowing it will appear again tomorrow. If I run into something I want to read later, I can add it to the “Stay Up to Date with CoronaVirus” project and it will wait until the next time the launch task becomes active.
Consider how you arrange your tags to make them easiest to assign.
An hour discussion with Mike Schmitz and David Sparks about productivity
A simple tip to change how you view your tasks
What does the phrase “Work Smarter, Not Harder” mean?
Does a task system tell you what to do or do you telll it what to hold onto?
Consider how to end a session well to best keep your paths free of clutter.
Next-Up lists have their benefits, but need some support, too.
How strict should we be with rules we make for ourselves?
We can manage deadlines better by leveraging repetition